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Assignment 2Final Project Paper Proposal The purpose of the final project is to communicate the analyst’s findings upon completion of a detailed analysis of the current system. It also is intended to communicate the proposed approach to be used in continuing the project into the next phase. You may select an existing company and identify improvements to a system or you can use your own company. The company must be approved by the instructor.The proposal will actually consist of the purpose, history, and scope located in the final project template (be sure you can see the blue hidden text in the template which has additional instructions to guide you).Purpose: Include the name of the system and the purpose of your evaluation.History: 1-3 paragraph description of the history of the company and the events that led you to choose that company.Scope: 1-2 paragraph description of the scope of the system that you will study in detail.Use the Final Project Template. Then “copy and paste” just these three sections into a Word document. Include the title page, “Proposal,” and reference page. Keep an inclusive report at all times with every section since the entire report with all sections will be submitted at the end of the course. Please double space the document and list helpful Web links about the company that may assist the instructor in approving the project.The Final Project Paper ProposalMust be double-spaced, in 12 point font, and formatted according to APA style as outlined in the Ashford Writing CenterLinks to an external site..Must include a separate title page with the following:Title of proposalStudent’s nameCourse name and numberInstructor’s nameDate submittedMust use at least two scholarly sources in addition to the course text.The Scholarly, Peer Reviewed, and Other Credible SourcesLinks to an external site. table offers additional guidance on appropriate source types. If you have questions about whether a specific source is appropriate for this assignment, please contact your instructor. Your instructor has the final say about the appropriateness of a specific source for a particular assignment.Must document all sources in APA style as outlined in the Ashford Writing Center.Must include a separate references page that is formatted according to APA style as outlined in the Ashford Writing Center.Carefully review the Grading RubricLinks to an external site. for the criteria that will be used to evaluate your assignment.
final_project_template.doc

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Final Report Template
PURPOSE OF THIS REPORT
The purpose of this report is to communicate the analyst’s findings upon completion of a detailed
analysis of the current system. It also is intended to communicate the proposed approach to be used in
continuing the project into the next phase. The student can select an existing company and identify
improvements to a system or the student can use their own company.
IMPORTANT TEMPLATE FEATURES
This report includes suggestions and directions on how the student should complete the report. These
suggestions/directions appear in the report template as text that is formatted as “hidden text”. Hidden
text can only be viewed by toggling the “View Hidden Text” on. This can be done in WORD by selecting
Tools, Options, and then toggling the Hidden Text option. For 2007 WORD, click on the round orange
office button, go down to WORD options on the right, click display in the list on the left, then check
“hidden text on the right.” When the hide text is activated, it will look blue. Thus, the student can read
instructions on how to complete a section, subsequently turn off the instructions and begin writing that
section or you can delete them. Be sure the font you want to appear is black. If it is blue that means
that the hidden text was not turned off. Read the ending paragraph regarding pagination and spacing
at the end of the report. Delete these instructional pages before you paginate. When a student wants
to print their report, they have a choice of printing the report with or without the hidden text. They
make this choice when they select File, Print, and then Print Options.
This template has been formatted for double spacing. Students must be take responsibility to proof
spelling, page breaks, page numbering, formatting and alignment, and other report quality issues.
Finally, students should understand that this report is to be written TO THE USER(S)….not about the
users, nor is it written to the Instructor. Thus, check to ensure that the report is written to the correct
audience.
INFORMATION SYSTEMS STRATEGIC PLAN
ANALYSIS OF THE CURRENT

Proposal
ANALYSIS OF THE CURRENT
Purpose

History

Scope

Part I
PROCEDURES AND METHODS USED DURING THIS
INVESTIGATION
Procedures
The following is a list of methods and procedures followed in the subsequent detailed
investigation of your system:.
1. The following forms and reports were sampled:
a.
2. The following existing documentation was studied:
a.
3.
Methods
This report contains high-level pictures that diagram the flow of documents and data through
your system. In the interest of brevity, this report only contains high-level pictures of the
current system. The pictures use the following special symbols:

A square represents a person, department, organization, or system that is beyond the scope of
the system that we studied, but which provides input to or receives outputs from the system
being studied. In other words, the squares define where the system begins and ends.
A rounded rectangle represents work that is performed in, by, or for the system. This includes
work performed by people and machines.
An open-ended box represents data storage, either temporary or permanent. This includes
in/out boxes, log sheets, reference books, manual files, and computer files.
An arrow represents the actual flow of documents, messages (possibly verbal), and reports
through the system. Each arrow can be thought of as a pipeline through which one or more
occurrences of the named flow travel.
Overview of Current System Operations
In this section of the report, we present our understanding of your current system operations.
System Participants and Interested Parties

1. Management – Direct Users
a. ,
b. ,

2. Other Direct Users
a. ,
b. ,

3. People or Departments Affected by or Interested in the System (but not necessarily a
direct user of the system)
a. ,
b. ,

System Environment
The system we studied can be conveniently broken down into the following subsystems:

These systems are organized as illustrated in Figure .

System Interfaces Context.
System Data Context.

Part II
ANALYSIS OF THE CURRENT SYSTEM

Performance Analysis

Transaction:

Throughput:

Response Time:

Anticipated Growth:

Problem:

Cause:
Effect:

Opportunity:

Benefit:
Constraint:

Possible Improvements:

Information and Data Analysis

The outputs are listed and identified as follows:
Output:
Format:
Frequency:

Problem:

Cause:
Effect:

Opportunity:

Benefit:
Constraint:

Possible Improvements:

Data Analysis. Data analysis describes the degree to which data is redundantly stored within
the system, the ease (or lack thereof) of access to data (e.g. how easy or difficult it is to produce
information and outputs from the data), and the accuracy and consistency of stored data.

The stored data are listed and identified as follows.
Data Stored:
Number of records:
Anticipated growth:
year period>
Medium:
Organization:

Problem:

Cause:
Effect:

Opportunity:

Benefit:
Constraint:

Possible Improvements:

Economic Analysis
Economic analysis examines the system for cost problems (e.g. excessive costs or insufficient
cost controls) or cost reduction opportunities. It can also be used to present budget
constraints.
.
Problem:

Cause:

Effect:

Opportunity:

Benefit:
Constraint:

Possible Improvements:

Control and Security Analysis
Controls analysis examines how the system ensures that it is properly operating. Security
analysis is concerned with both facility and data security. The system was examined both for
excessive controls and lack of controls. Controls are measures taken to eliminate mistakes and
tampering. Controls can also have performance implications.

Problem:

Cause:
Effect:

Opportunity:

Benefit:
Constraint:

Possible Improvements:

Efficiency Analysis
Efficiency analysis is sometimes confused with economic analysis. Efficiency analysis examines
the system for problems and opportunities related to how resources (e.g. people, facilities,

money, etc.) are being used. Efficiency problems and opportunities usually target resources
that could be better used (not eliminated).

Problem:

Cause:
Effect:

Opportunity:

Benefit:
Constraint:

Possible Improvements:

Service Analysis
Service analysis takes on several forms. The following list is not exhaustive:
Processing and data accuracy (manual and computer). Especially for computerized systems, is
data being properly edited prior to file updates?
Reliability of the system. Are transactions and situations handled consistently?
Recoverability of the system. Especially for computerized systems, is data being periodically
backed up?
Maintainability of the system. Especially for computerized systems, has the system been
properly maintained? Can it be maintained? How good is the documentation?
Ease of use. For both computerized and manual systems or subsystems, is the system easy to
learn and use?
Flexibility. Are the situations or conditions that the system cannot handle?

Coordination. Do the people in the system appear to coordinate their activities? Do actions or
decisions ever contradict? Do people understand how their fellow workers interface to their
jobs?
Customer and/or employee goodwill or morale.

Problem:

Cause:
Effect:

Opportunity:

Benefit:
Constraint:

Possible Improvements:
describe possible solutions to problems or ways to fulfill opportunity>

Miscellaneous Analysis

Part III
RECOMMENDATIONS
Recommendations and Proposal
< This section should include: Facts about the business requirements Define the document and data storage for the new system Define and document essential inputs needed for an improved system Define and document essential outputs needed for an improved system Define and document the business processes for an improved system Define and document the geographic support requirements for an improved system Develop a comprehensive business requirements statement that will guide the future project phase.>
Schedule for Completion of Definition Phase
<(GANTT charts.)>

Conclusion
Briefly describe your findings, usually to confirm that the problems and opportunities are
worthy of solution.>

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